01
Club visits as a workflow
Status, planning progress and individual club visits are brought together so district leadership can immediately see where action is needed.
DistrictOffice · Administration and collaboration platform
From calendar to the district leadership’s digital workplace.
DistrictOffice began with a concrete need for a better overview of calendars and club visits. During development it became clear that the district leadership’s work was connected across many more areas.
- Solution
- DistrictOffice
- Audience
- District leadership teams
- Delivery
- Administration and collaboration platform
- Status
- In development
The challenge
A Rotary year contains many appointments, tasks and handovers.
A district leadership team works with club visits, calendar appointments, tasks, deadlines, clubs and different roles throughout the Rotary year.
When information and follow-up are spread across several places, maintaining an overview becomes harder – particularly in an organisation where roles and responsibilities change regularly.
The task therefore became larger than building another calendar tool. The goal became to bring the most important workflows together in one digital workplace.
The insight
The calendar was not the problem. The connections were.
Club visits affect the calendar. Tasks have deadlines. Users have different roles and district access. The Rotary year frames the work. When the parts are connected in real life, they should also be connected digitally.
It is not about adding more features. It is about bringing the work together.
The workplace
What matters most should be visible before you start looking for it.
The dashboard brings together items requiring attention, upcoming appointments and the most frequently used actions. From here, work continues into the calendar, club visits, tasks and administration.
- Dashboard with attention points
- Monthly calendar and appointments
- Club visit planning and status
- Tasks and deadlines
- User and district administration
02
Calendar as a shared overview
Appointments and club visits are part of the same calendar, so planning does not become a separate exercise.
Built to grow
One system. Multiple districts. Multiple languages.
DistrictOffice is not locked to a single district. A user can have access to several districts and choose which district to work in. The solution currently supports Danish and English and is prepared for additional languages to be implemented.
- Multiple districts in one platform
- Access and permissions per district
- Rotary year as an administrative framework
- Danish and English
- Prepared for additional languages
- Platform administration across districts
The direction
From a single tool to a coherent platform.
DistrictOffice is still under development. But the direction is clear: district leadership should be able to work in one place and hand over from year to year without reinventing structure, overview and workflows.
This case presents a system in active development. Features and interface may therefore change as the solution is tested and expanded.
- 1
- shared workplace for district leadership
- 2+
- districts can work in the same platform
- DA/EN
- languages available today – with room for more
What the project demonstrates
A good system becomes stronger when it is developed close to the work it needs to support.
DistrictOffice has grown from concrete needs rather than a fixed feature list. Every new part is assessed using the same question: what should become easier for the people using the system? This creates a more coherent solution while leaving room for the platform to continue evolving.
Has your administration grown across several tools?
Perhaps the problem is not the individual systems – but what happens between them.
I begin with workflows and people. Only then do we decide what the digital solution should look like.
Let us have a conversation